Winter Booking Schedule for 2023
Please note that each Lodge’s bookings open (please see the table below) on different Mondays in February, and that bookings for a Lodge made prior to the dates outlined below will not be accepted.
Members Only 6 & 7 night reservations:
Thredbo ONLY opens on Monday 6th February,
Perisher opens on Monday 13th February, and
Charlotte Pass opens on Monday 20th February.
Non-Member 6 & 7 night stays commence 20th March 2023.
Make a booking using the
2023 Winter Online Accommodation Form
Updated Lodge Winter Closing Dates:
Thredbo is closing from 9am after breakfast on Monday 11th September
Charlotte Pass is closing from 9am after breakfast on Saturday 16th September
Perisher is closing from 9am after breakfast on Sunday 17th September
Booking Notes:
- KAC is "Lodge" accommodation. We fill beds, NOT rooms. Accordingly, expect to share with your children/family members and/or other guests in your Group Booking, especially during heavily booked and popular times.
- we cannot cater to specific room requests.
- KAC lodges operate a “run-of-house” policy regarding room allocations and the Office reserves the right to re-room properties to maximise occupancy. For this reason, we do not disclose room allocation prior to arrival as these details may change.
- all requests for bookings must be made using the 2023 Winter Online Accommodation Request form.
- online bookings requests received prior to 9:00am on the day of opening, for any of the lodges and lengths of stay outlined in the table below, will not be considered or accepted.
- all bookings must be made within a Saturday to Saturday block: i.e. seven night stays are arrival on Saturday with departure the following Saturday. Six night stays are arrival Saturday or Sunday departure Friday or Saturday.
- all Bookings are tentative until the 50% deposit has been paid and the deposit must be paid within seven days of receipt of accommodation confirmation. Should a deposit not be received the booking request will be cancelled.
- Single Occupancy Supplement - if no single rooms are available, members may book double rooms for sole single occupancy upon payment of an additional tariff. The tariff is equal to the members rate for the length of the stay.
- KAC uses a Dietary Restrictions Plan that allows our Lodge Managers to appropriately manage medical allergies and religious requirements with a ‘Plan B’ for our Members with eating "preferences". We will always offer lifestyle choice menus for vegetarian, vegan and religious (no pork/no shellfish) guests but we will be narrowing our options for preferential ‘I don’t like’ choices’. When you complete the Online Accommodation Request you’ll be asked to specify your medical allergy dietary restrictions or lifestyle choice within a range. Then, while we are processing your booking request, should you indicate a medical allergy, we will send you an email asking for more clarification – you will be asked to complete an Allergic Reactions Management Plan form and an ASCIA Action Plan (if required) and return the forms to KAC. Once received we will ascertain if we are able to meet your allergic requirements or if you may be required to bring foods from home to supplement our available meal plan. We understand that not all dietary ‘restrictions’ are allergies and that some guests may have strong preferences i.e. ‘I don’t eat seafood’ – our response to these preferential requests will be to offer you the vegetarian option for that meal. We hope that by streamlining our approach we will be best able to protect our allergic members and guests and offer a delicious alternative to others without compromising the high culinary standards our members have come to expect in our Lodges!
- Toddlers from 0-2 years of age are welcome to stay for free at all KAC Lodges. Please note that no catering is provided for this age group - given the broad range of meal needs, we are unable to cater for babies and toddlers. Please ensure you bring all meal and snack requirements with you – we have pantry storage, fridges and microwaves for you to use but we do not have specialist equipment e.g. blenders and processors available for guest use. If you would like to book a Lodge cot (we have two available in each Lodge) please ask when you make your reservation.
Winter Booking Schedule for 2023
LODGE |
Booking Duration |
MEMBER STAYS Members and their non-member spouse & children. |
IMMEDIATE FAMILY Including non-member spouse & children not booking with the member. |
NON-MEMBERS All other family members, Union, University & Schools Club and referred Guests |
KAC Thredbo |
6-7 nights |
Monday 6th February |
Monday 27th February |
Monday 20th March |
KAC Perisher |
6-7 nights |
Monday 13th February |
Monday 6th March |
Monday 20th March |
KAC Charlotte Pass |
6-7 nights |
Monday 20th February |
Monday 13th March |
Monday 20th March |
KAC – Thredbo |
5 nights |
Monday 20th Feb |
Monday 20th March |
Monday 27th March |
KAC- Perisher |
5 nights |
Monday 27th February |
Monday 20th March |
Monday 27th March |
KAC - Charlotte Pass |
5 nights |
Monday 6th March |
Monday 20th March |
Monday 27th March |
All lodges |
3-4 nights |
Wednesday 5th April |
Wednesday 12th April |
Wednesday 19th April |
All lodges |
1-2 nights |
Monday 8th May |
Monday 8th May |
Monday 8th May |
To ensure the integrity of exclusive KAC member preferential bookings here is a clarification of who can book and when!
MEMBER STAYS - only fully financial members may book during this period. This is also extended to the immediate family of a member including a non-member spouse and non-member children booking at the same time as the financial member. This does not include a member's non-member parents, siblings, children's non-member partners, grandchildren or other guests.
IMMEDIATE FAMILY - is only for the immediate family of a member should they not be travelling with the member. Once again this only includes an immediate non-member spouse and non-member children only. This does not include a member's non-member parents, siblings, children's non-member partners, grandchildren or other guests.
NON-MEMBERS - bookings are now open to all other guests - this includes all non-member family members (including parents, siblings, children's partners, grandchildren etc), UUSC members and guests referrred by members.
BOOKING DURATION
To maximise lodge occupancy, the Club initially takes bookings for Members based on 6- or 7-night stays. These bookings must be made within the same 'booking week' i.e., between Saturday and the following Saturday. 7-night stays must check in on Saturday, and 6-night stays must check in on either a Saturday or Sunday. Both 6 & 7-night say must check out on or before the following Saturday. This means that longer stay durations do not cross over into the next week. Bookings that cross over the Saturday are considered two shorter stay bookings.
LAST MINUTE BOOKINGS DURING THE SEASON
Bookings close 24 hours prior to day of arrival. Weekend bookings close 12:00pm (midday) Friday for Saturday, Sunday, or Monday arrivals.
CODE OF CONDUCT
KAC's vision is to provide its Members with Australia’s premier Club experience and its mission is to promote the sport of skiing, snowboarding, mountain biking and other sports games to encourage usage of the Club, while fostering a sense of community and providing compelling value to attract and retain Members for life. Accordingly, the Board of Kosciusko Alpine Club has developed a Code of Conduct so that ALL members, guests and staff understand the standard of conduct expected of them whilst they are:
- On Club premises,
- Engaged in Club business, events or activities on or off Club premises, or
- Representing the Club in any capacity.
The Code of Conduct, which applies to ALL members, guests and other users of the Club, can, and should, be viewed via the following link - Code of Conduct.
The Code of Conduct is also supplied with the Lodge Notes sent with every lodge accommodation booking.